The HHM Promise
“At HHM Transaction Services, our mission is to empower Realtors with seamless, reliable, and compliant solutions. We don’t just manage paperwork — we connect the dots, keep every party informed, and ensure each transaction moves forward with clarity and confidence. Our purpose is to give you back valuable time, so you can focus on building relationships, growing your business, and creating new opportunities.”
EMPOWERING REALTORS WITH SEAMLESS SOLUTIONS
As a real estate professional, your time is best spent guiding clients, presenting homes, and negotiating successful outcomes. Yet, on average, nearly 19 hours per transaction are lost to administrative tasks. Imagine reclaiming that time to focus on building stronger relationships, growing your business, and creating new opportunities.
At HHM Transaction Services, we handle the details behind the scenes so you and your clients enjoy a smoother, more organized process. Our services include:
Listing Coordination – ensuring your listings are accurate, compliant, and market-ready.
Contract to Close – managing timelines, documents, and communication from offer to closing.
Compliance Services – keeping your files transaction-ready and aligned with brokerage standards.
À La Carte Options – customizable support for marketing, social media, and other business needs.
Social Media Kits – providing professional, ready-to-use content that elevates your brand online.
Contract to Close
Here’s the paperwork we will handle for you.
☑ Broker Requirements
Ensure all documents are collected and fully executed
Upload all contract documents into compliance system
Complete forms required by broker
Submit file for broker compliance
☑ Financing
Ensure lender receives fully executed contract & included addenda
Send copy of earnest money check to the lender
Request weekly updates to ensure transaction is moving along smoothly
Ensure appraisal has been ordered
Follow-up with lender for appraisal results
Monitor underwriting process through receipt of final loan approval
Obtain Clear to Close from lender
☑ Closing
Create Commission Instructions
Send commission DA form to title/attorney
Ensure buyer or seller schedules utilities trasfer
Remind sellers to gather all keys, manuals, & remotes, and obtain mailbox location and trash days
Ensure lender delivers docs to title company
Ensure file is closed
Change MLS status to sold
Reminder to remove lock-box down
Order sign removal
☑ Contract
Sent email introduction to client with copies of all documents
Contact all involved parties and introduce ourselves as a member of your team
Review and complete all deadlines
Download copy of MLS pending sheet
Order home warranty
Create customized templates of time-lined communication with client
Request needed info/docs ffrom co-agent
Set up utility trasfer to for both buyers and sellers
Coordinate moving services with client
Create needed amendments/addendums throughout the life of the transaction
Provide updates to attorney and client on a weekly basis
Provide calandar update to agent/client with pertinet dates of contract
Weekly status updates sent to you
Schedule, coordinate, and confirm closing process
☑ Inspections
Order inspections Home\termite\radon
Email inspection summery to buyer/attorney for review
Create checklist of agreed repairs
Confirm inspections are within inspection period and inform all parties
Request repair receipts/invoices from listing agent
☑ Escrow Company
Ensure all documentation is provided in a timely manner
Remain in constant contact throughout transaction
Forward a copy of earnest money receipt to attorney
Acquire title commitment and review exceptions
Send invoices to title for reimbursement on alta/settlement statement
We will handle your busy-mess so you can grow your busi-ness!
Contract to close peace of mind - if you don’t get paid, neither do we. It is in our best interest to insure that you receive the best service possible!
Endorsements
Here’s what a satisfied client had to say about us.
